Meta Quits Workrooms: What Enterprises Should Do With VR Identity and Access Management

Meta Quits Workrooms: What Enterprises Should Do With VR Identity and Access Management

Hook: If your organization used Meta Horizon Workrooms for meetings, training, or remote collaboration, the February 2026 shutdown means you must act now to protect identities, export data, and migrate services without disrupting business. This playbook gives a practical, security-first migration and decommission plan for VR IAM and enterprise access controls.

Executive summary — act now

Meta announced Workrooms will be discontinued as a standalone app effective February 16, 2026, and commercial headset sales and managed services stop on February 20, 2026. For technology leaders this creates three immediate priorities:

1. Export and preserve user identity and audit data (SSO mappings, avatars, room membership, logs).
2. Revoke and rotate tokens / credentials to prevent lingering access after shutdown.
3. Plan and execute migration to a supported VR or hybrid collaboration alternative that meets your security, compliance, and UX requirements.

Context and 2026 trends you need to consider

Late 2025 and early 2026 saw consolidation of consumer and enterprise VR offerings. Vendors are pivoting to WebXR/OpenXR-first solutions, and enterprises demand standards-based identity integration (OIDC/SAML, SCIM, FIDO2). Enterprises increasingly require:

• Federated SSO with audit-grade logs (for compliance and forensic needs)
• Device and endpoint posture tied into access decisions (zero-trust)
• Interoperability via OpenXR / WebXR and cloud-native APIs
• Exportable user data and granular retention controls to satisfy GDPR/CCPA requests

"Meta has made the decision to discontinue Workrooms as a standalone app, effective February 16, 2026." — Meta help pages, Jan 2026

High-level decommission timeline (recommended)

1. Day 0–7 (Inventory) — discover all active Workrooms integrations, SSO connections, SCIM provisioning flows, device fleets, and owners.
2. Day 7–21 (Export & Archive) — export identity data, membership lists, logs, media, and configuration. Verify integrity and store in a secure archive.
3. Day 21–35 (Token & Access Controls) — revoke tokens, disable SSO trusts where appropriate, rotate service credentials, and quarantine devices pending migration.
4. Day 35–60 (Migration & Validation) — onboard to the selected alternative, map identities, test SSO/SCIM, confirm audit logging, and perform acceptance testing.
5. Post-shutdown (60+) — maintain archived data per policy, monitor for orphaned accounts, and complete compliance tasks (data subject requests, audits).

Step 1 — Inventory: what to discover and why

Start with a rapid discovery to avoid missing shadow integrations. You need a complete map of identity touchpoints:

• SSO providers: OIDC clients, SAML integrations, IDP metadata, sign-on URLs.
• Provisioning flows: SCIM endpoints, automatic user provisioning rules, group sync schedules.
• Service accounts: API clients, long-lived tokens, and CI/CD credentials.
• Device inventory: enterprise Quest/VR headsets, serial numbers, assigned users.
• Data stores: recordings, whiteboard exports, avatar assets, meeting transcripts.
• Audit & monitoring: event logs, SIEM integration, compliance retention policies.

Practical tips:

• Query your IDP for OIDC/SAML application list and note the last sign-ins per application.
• Check your CI/CD systems and secrets managers for stored Meta/Workrooms credentials.
• Interview team leads who used Workrooms to find shadow deployments.

Step 2 — Exporting identity data and content

The goal is to preserve everything you will need to re-establish access controls and evidence for audits. Exports typically fall into three buckets: identity mappings, activity/audit logs, and content assets.

Identity mappings

Export the canonical mapping between corporate identities and Workrooms accounts. For each user capture:

• Enterprise identifier (employee ID, email)
• Workrooms user ID / avatar ID
• Assigned roles and room memberships
• Provisioning timestamps

If Meta offers a CSV/JSON export from an admin console, retrieve it. If you rely on SCIM, request a bulk SCIM export or call your SCIM provider to dump state. If you only have logs, reconstruct mappings by correlating login events with corporate identities.

Audit logs and access events

Obtain the raw access logs, including authentication events, token issuance/refresh events, and admin actions. These are necessary for compliance, incident response, and proving deprovisioning occurred before shutdown.

Media and content

Export recordings, shared documents, whiteboards, and avatar assets. Determine which content is business-critical and move it to an enterprise content store with appropriate retention tags.

Secure export best practices

• Use encrypted transfer (SFTP, HTTPS with TLS 1.3).
• Validate checksums and store manifests of exported files.
• Encrypt-at-rest in your archive and limit access with RBAC.
• Record chain-of-custody metadata for compliance audits.

Step 3 — Revoke, rotate, and quarantine: killing lingering access

Shutdown events are a high-risk period for orphaned tokens and service accounts. Ensure you remove access cleanly and can prove it.

Token and session revocation

Implement a two-stage revocation:

1. Immediate: revoke all long-lived service tokens and API clients related to Workrooms.
2. Planned: run a rolling revocation of active sessions and force reauthentication for account owners migrating to a new provider.

Example: RFC 7009 token revocation via curl (adapt endpoints to your provider):

curl -X POST https://auth.example.com/oauth/revoke \
  -H "Content-Type: application/x-www-form-urlencoded" \
  -d "token=LONG_LIVED_TOKEN&token_type_hint=access_token" \
  -u "client_id:client_secret"

Device quarantine and EMM actions

• Push a configuration change via EMM/MDM to disable Workrooms app or remove corporate provisioning profiles.
• Revoke device certificates issued specifically for Workrooms.
• Collect devices with sensitive content if required by policy.

Step 4 — Choose a supported alternative (how to evaluate)

Many organizations will move away from a single vendor stack to either WebXR/OpenXR-first solutions or enterprise platforms that explicitly support SSO, SCIM, and device posture. Evaluate alternatives against a security and operational checklist:

Evaluation checklist

• Identity & provisioning: OIDC/SAML, SCIM bulk provisioning, support for MFA and FIDO2.
• Auditability: structured logs, SIEM export, event retention controls.
• Device management: EMM integration, ability to enforce device posture.
• Interoperability: OpenXR/WebXR support and REST APIs for automation.
• Deployment model: cloud, VPC-hosted, or on-prem for sensitive workloads.
• Data export guarantees: policy and tooling to export user/content data programmatically.

Common enterprise alternatives to evaluate in 2026 include cloud-native WebXR platforms and specialist vendors that now prioritize enterprise-grade IAM integrations. Prioritize vendors that provide thorough migration support and SCIM-based onboarding.

Step 5 — Identity mapping and migration mechanics

To migrate identities you will typically:

1. Normalize user identifiers (email vs employeeID).
2. Map groups and roles to equivalent constructs in the new platform.
3. Provision users via SCIM and validate attribute mappings (name, email, manager, department).
4. Recreate service accounts and rotate credentials.

Example Python snippet to map exported CSV of users to a target SCIM provider (pseudo-code):

import csv
import requests

SCIM_URL = "https://scim.newplatform.example.com/v2/Users"
SCIM_TOKEN = "REPLACE_WITH_TOKEN"

with open('workrooms_users.csv', newline='') as csvfile:
    reader = csv.DictReader(csvfile)
    for row in reader:
        scim_user = {
            "userName": row['email'],
            "schemas": ["urn:ietf:params:scim:schemas:core:2.0:User"],
            "name": {"givenName": row['first'], "familyName": row['last']},
            "externalId": row['workrooms_id']
        }
        resp = requests.post(SCIM_URL, json=scim_user, headers={
            'Authorization': f'Bearer {SCIM_TOKEN}', 'Content-Type': 'application/json'
        })
        print(row['email'], resp.status_code)

Always perform a dry-run with a small subset, validate audit events, and then scale to bulk.

Data retention, privacy, and compliance considerations

Shutdowns can create legal risk if data subject requests (DSRs) are not handled correctly. Here’s how to reduce exposure:

• Confirm which data you are obligated to retain under local law and contracts (e.g., HR records, training transcripts).
• Honor GDPR/CCPA access and deletion requests — export and deliver data as required.
• Maintain an immutable archive of security-relevant logs for at least the retention period required by regulation or policy.
• Update privacy notices and inform users of where their VR content will be stored post-migration.

Zero-trust & device posture in post-Workrooms deployments

With distributed VR devices it’s critical to treat them like any other endpoint under zero-trust:

• Enforce device posture checks before issuing XR session tokens (OS version, EMM compliance, patch level).
• Use short-lived tokens with proof-of-possession (DPoP) or MTLS for session security. See hybrid edge workflows for patterns on short-lived credentials and token binding.
• Integrate device telemetry into your SIEM and automate revocation on anomalous behavior.

Operational checklist — ready-to-execute

• Inventory exported and verified: users, devices, logs, content.
• All Workrooms-related service accounts revoked and credentials rotated.
• SCIM onboarding scripts tested and run for all groups/users.
• Device quarantine policy applied to unassigned/commercial headsets.
• Alternative provider selected meeting identity/security checklist.
• Audit logs archived and retention policy documented.
• Communications plan executed for stakeholders and end users.

Real-world example — compact case study

One multinational financial services firm had 2,400 active Workrooms users for training and onboarding. They executed the following in 45 days:

1. Pulled a full SCIM export and validated user mapping against HR IDs.
2. Exported and archived 1,800 hours of training recordings to an encrypted S3 bucket with immutability enabled.
3. Revoked all Workrooms API tokens and used the IDP to disable the SAML application.
4. Provisioned users to a WebXR vendor with full SSO and MFA; enforced EMM posture checks before access.

Lessons learned: allow buffer time for media transfer; validate content authenticity and access paths in the new platform before deprovisioning the old one.

Pitfalls to avoid

• Assuming vendor-provided exports are permanent — confirm timelines and take your own copy.
• Missing shadow accounts in developer/test environments — scan CI/CD and secrets managers.
• Failing to validate SCIM attribute mappings (case sensitivity or attribute name mismatches cause duplicate accounts).
• Rushing token revocation without ensuring alternate access is in place — causes downtime for users.

Tooling recommendations (2026)

Use enterprise-grade tools that integrate with your identity stack:

• SCIM orchestration tools or scripts for bulk provisioning (Okta, Azure AD, or custom scim-provisioner).
• SIEM connectors for WebXR event streams to retain audit logs.
• EMM platforms that support VR devices or custom agents for posture telemetry.
• Cloud storage with immutability features and KMS-managed keys for archives.

Future-proofing your VR IAM architecture

To avoid vendor lock-in and reduce future migration costs, design for:

• Standards-first identity: OIDC/SAML for auth, SCIM for provisioning, FIDO2 for strong device-bound auth.
• Short-lived credential patterns and token binding (DPoP / MTLS) for session integrity.
• Decoupled content storage: store recordings and artifacts in your own cloud rather than vendor-only stores.
• Automation: infrastructure-as-code for onboarding/offboarding VR fleets and CI-driven SCIM pipelines.

Actionable takeaways (quick checklist)

• Immediately pull exports of identity mappings, logs, and media — don’t wait until the final shutdown date.
• Revoke Workrooms-related tokens and rotate service credentials on a verified cadence.
• Map users and groups, perform a SCIM dry-run, then bulk-provision to the new platform.
• Enforce device posture checks and short-lived session tokens in your replacement environment.
• Archive audit logs with immutability and document your chain of custody for compliance.

Final recommendations

Meta’s Workrooms shutdown is a reminder that enterprise architecture must assume vendor churn. Prioritize exportable identity and content, adopt standards-first IAM, and automate provisioning and deprovisioning. If your timeline is tight, focus first on identity exports and token revocation before moving media and content.

Next steps (30/60/90 day)

• 30 days: Complete inventory and export critical identity artifacts.
• 60 days: Revoke tokens, onboard a pilot group to the new platform, and validate audits.
• 90 days: Finalize full migration, archive old data per policy, and decommission old assets.

Call-to-action: Need a tailored decommission and migration playbook for your environment? Download our VR IAM migration checklist or contact the loging.xyz architecture team for a hands-on workshop to secure your identity estate and minimize disruption. For broader emergency platform shutdown playbooks see this notification & recipient safety playbook.

Related Reading

• Playbook: What to Do When X/Other Major Platforms Go Down — Notification and Recipient Safety
• Automating Metadata Extraction with Gemini and Claude: A DAM Integration Guide
• SEO Audit Checklist for Virtual Showrooms: Drive Organic Traffic and Qualified Leads
• Security & Privacy for Career Builders: Safeguarding User Data in Conversational Recruiting Tools (2026 Checklist)
• Quick Guide: How Friend Crews Can Launch a Monetized YouTube Show About Sensitive Pop Culture Topics
• Evaluating the Fed’s Independence: Research Questions and Data for a 2026 Study
• Data Trust Checklist for Scaling AI in Finance and Operations
• Quantum-enhanced PPC: Could Quantum Models Improve Video Ad Targeting?
• What Families Should Know When an Employer Is Ordered to Pay Back Wages: A Practical Resource List